Minutes of Open Meeting Wednesday 17 September 2019 at Bob and Jane's house
Present: Bob (117), Jane (118), Jean (82), and Valerie (258)
Apologies: Mary (264), Rosemary (115), Sue (255)
Matters arising
1. Jean had contacted Janet Stupples who had agreed to display some letsbuzz leaflets on her Farmer's Market stall. Jean to arrange delivery.
2. Bob has booked the Raj for the meal on 13 October and Jane has booked St Barnabas hall for the Quiz on 9 Nov.
3. Jean has forwarded our leaflet to Katrina for comments.
4. Valerie has circulated a balance list of all members accounts
5. Valerie to speak to Graham re our directory
Officers’ reports
Membership
Bob reported that we have one new member Fenella (270).
26 members have either renewed their subscription or had said they would. Ten members had not responded to Bob's reminder email and we agreed that we would each phone two or three of these to find out if they want to remain in letsbuzz. Action : Bob, Jane, Jean, Valerie.
Sterling Treasurer
Mary reported that all membership payments received to date have been paid in and she has also received and paid the invoice for the AGM room hire. The account balance is now £256.13 Jean to liaise with Mary re signature required for new bank book.
Co-ordinators
Jane reported that she had had an email from Janet (102) re the level of her buzzard commitment. We agreed that we did not want to exclude members with a high commitment but instead look for ways to increase trading.
Buzzard treasurer
Treasurers Report for Letsbuzz Open Meeting 17.09.19
|
Description |
Period 12.06.19 to 23.07.19 |
Period 24.07.19 to 14.09.19 |
|
Total Number of Trades during periods shown |
27 |
99 |
|
Value of ALL Trades during periods shown |
319 Buzzards |
446 Buzzards |
|
|
|
|
|
Number of trades, non-membership / officer fees |
27 |
44 |
|
Value of non-membership / officer trades |
319 Buzzards |
367 Buzzards |
|
|
|
|
|
Value of membership fee transfers |
0 |
51 |
|
Number of trades for Facebook / Hosts / Minute Takers |
0 |
4 |
|
Value of trades for Facebook / Hosts / Minute Takers |
0 |
28 |
|
|
|
|
|
Balance of Organisation Account |
-7,102 Buzzards |
-7079 Buzzards |
Back to usual with Buzzards being taken for membership (Sean has obviously sorted out the problem). Do we need to repay Buzzards for the period that was missed?
( we agreed not, as this is just a small amount at 1bz per member)
We paid Fenella 10B - the usual new member payment.
There were 44 member to member trades with a value of 367 Buzzards and 5 of these trades were for 30 Buzzards so plenty of trading is taking place.
4 members expenses were claimed totalling 28B.
The overall deficit of Organisation Account has reduced to -7079 a fall of 23 Buzzards.
Buzzard expenses approved:
Jane (118) - 6 buzzards for hosting this meeting
Jean (82) - 6 buzzards for minutes.
Bob (117) - 6 buzzards for membership work
Val (258) - 6 buzzards for treasurer report
Welcoming new members
We agreed that we would phone round some of our newer members to encourage them to come to the Quiz.
Future Events
Dates have now been fixed for two events:
1. Sunday 13 October - Sunday buffet lunch at the Raj. Bob reported that nine people had said they would like to come to this.
2. Saturday 9 November - Quiz at St Barnabas hall 7.30 - 10.30pm. Jean to email members and co-ordinate bookings. Tea and cake to be provided. Valerie to contact Janet (102) to ask if she would be able to provide some cakes (agreed we could pay either buzzards or sterling, as required)
Other events
3. December - Jane's wreath making workshop - date tbc
4. January - Wine tasting? Jean to contact Doreen and Rory who had offered to host this.
5. February/March - Clothes and accessories trading event - Barbara (208) had said she might be able to host this and Valerie has offered to help. Jean agreed to contact Barbara to ask her to suggest a suitable date.
6. February/March - Di (165) has offered to host a book trading event - date tbc
All Saints tree festival 22-24 November
The theme this year is 'A-lad-in a manger - The Christmas story or Panto Season?' The deadline for booking a slot is 20 October. Jane to email members to ask for volunteers to help create a letsbuzz tree.
Newsletter
Valerie offered to produce the next newsletter, which is due in November and also to include a request for other volunteers to produce future editions.
Date and host for next meeting:
We agreed to experiment with an slightly earlier start time for our meetings - 7.30pm rather than 8.00pm
7.30pm Wednesday 16 October at Valerie's house, 4 Esmonde Way, Leighton Buzzard LU7 4HE
Meeting closed at 9.15pm
